A B2B service for Polish employers
This page is written for HR teams, founders and operations managers of Polish companies that hire, or plan to hire, foreign employees. Individual foreign workers looking for their own residence card should start with our Temporary Residence Card service.
We act as your external immigration counsel: we take the paperwork off your HR team, keep every hire compliant, and prevent the small errors that later cause a TRC refusal for your employee — and a staffing gap for you.
Employer obligations at a glance
- Ensure every foreign employee has a valid work authorisation for the specific position and employer before the first day of work.
- Keep a copy of the employee's residence document and check its validity throughout the contract.
- Report the start of work of a foreigner on a declaration (oświadczenie) or single-permit basis within statutory deadlines.
- Notify the authorities of contract changes: position, salary below the threshold, working time, termination.
- Pay ZUS and PIT contributions from day one — no PESEL, no legal payroll.
Failure to comply is not a paperwork detail. Fines under the Act on Employment Promotion and Labour Market Institutions can reach several tens of thousands of PLN per case, and repeated breaches restrict your right to employ foreigners at all.
Types of work authorisation
- Type A work permit — the standard permit, for a foreigner employed by a Polish company under a Polish contract. Issued for up to 3 years.
- Type B work permit — for foreigners performing functions in management boards of companies registered in Poland.
- Type C, D, E — intra-company transfers and cross-border service scenarios.
- Oświadczenie o powierzeniu pracy — a simplified employer declaration for citizens of specific countries, valid for up to 24 months.
- Sezonowe zezwolenie na pracę — seasonal permits in agriculture, hospitality and related sectors.
- Single permit (TRC + work) — a residence card issued to the employee that already authorises work for a specific employer and position, replacing a separate work permit.
How work permits pair with your employee's TRC
For most long-term hires, the strongest structure is a single permit: one residence card in the employee's name that also authorises work for you. This removes the risk of a work permit and a residence card expiring on different dates and reduces total processing time.
We plan the sequence with your HR:
- Employer file. We prepare the employer-side documents: KRS, financial statements, tax and ZUS non-arrears certificates, statement on criminal records.
- Position brief. We describe the role, salary and working hours in terms that match the permit category and, where required, pass the labour market test (informacja starosty).
- Filing. Depending on the case we file a Type A permit, a declaration, or the single-permit TRC application on the employee's behalf.
- Employee onboarding. We coordinate the employee's PESEL, meldunek and, where needed, the family reunification track.
- Renewals calendar. We track every permit and residence card expiry across your workforce so nothing lapses.
Common compliance mistakes we help avoid
- Starting work on the "receipt stamp" alone, before the permit is issued.
- Contracting for a different position or lower salary than the permit specifies.
- Missing the notification of contract changes within statutory deadlines.
- Letting a work permit expire before the employee's TRC is issued, breaking the residence chain.
- Assuming an oświadczenie can be freely renewed — it cannot.
How we work with companies
We can run individual cases on a per-hire basis, or we can act as your retained immigration counsel — a single point of contact for every foreign hire, renewal and audit. Larger employers typically choose a retainer with a capped monthly cost and defined SLAs on filing and reporting.
If your company is planning its next foreign hires, contact us and we will map out the cleanest permit structure for the specific role and country of origin.